Information on the processing of your personal data during the recruitment process

We, “Citadele”, take care of the privacy and protect the personal data of persons who wish to enter into an employment relationship or other legal relationship with us, therefore we provide you with information on the processing of your personal data during the recruitment process.

We provide you with information on the processing of your personal data in “Citadele” companies, i.e. any information which directly or indirectly concerns you, your right to privacy and the protection thereof, as well as your right to the availability of information.

Terms

You – applicant or trainee whose personal data we process.
Citadele or we – AS “Citadele banka”, including the Estonian and Lithuanian branch, IPAS “CBL Asset Management”, AAS “CBL Life”, AS “CBL Atklātais pensiju fonds”, Limited Liability Company “Citadele līzings un faktorings”, OU “Citadele Leasing and Factoring”, UAB “Citadele faktoringas ir lizingas”, Limited Liability Company “Citadeles moduļi”, Limited Liability Company “Hortus Land”, Limited Liability Company “Hortus Residential”, Limited Liability Company “Hortus RE”.
Processing – any activities we perform with your personal data, e.g. personal data collection, registration, retention, viewing, use, disclosure by sending, disseminating or otherwise making available thereof, harmonisation, deletion or destruction etc.
Document – information on the processing of your personal data during the recruitment process.
Personal Data – any information concerning you, e.g. your name, surname, personal identification number, address, phone number, e-mail address, information included in your CV, your interests.
Consent – any approval that you freely and intentionally give when agreeing to the Processing of your Personal Data for a particular purpose(s).
Regulation – Regulation (EU) 2016/679 of the European Parliament and the Council of 27 April 2016 on the protection of natural persons with regard to the processing of personal data and on the free movement of such data.
Supervisory Authority – an independent authority supervising application of the Regulation in the respective country (in Latvia – Data State Inspectorate, in Estonia – Estonian Data Protection Inspectorate, in Lithuania – State Data Protection Inspectorate).

Who processes your Personal Data?

Your Personal Data is processed by one or several of the following Citadele companies with which you wish to enter into a legal relationship by submitting a corresponding application to the company.

AS “Citadele banka”, Reg. No. 40103303559, registered office: 2A Republikas laukums, Riga, Latvia, LV-1010, phone: +371 67010000, e-mail: info@citadele.lv, e-mail of the data protection officer: gdpr@citadele.lv

• AS “Citadele banka” Estonian branch, Reg. No. 11971924, registered office: 63/1 Narva mnt., 10152, Tallinn, Harjumaa, Estonia, phone: +372 7700000, e-mail: info@citadele.ee, e-mail of the data protection officer: gdpr@citadele.ee
• AS “Citadele banka” Lithuanian branch, Reg. No. 112021619, registered office: 12 K. Kalinausko Str., Vilnius, Lithuania, LT-03107, phone: +370 852219091, e-mail: info@citadele.lt, e-mail of the data protection officer: dap@citadele.lt
• IPAS “CBL Asset Management”, Reg. No. 40003577500, registered office: 2A Republikas laukums, Riga, Latvia, LV-1010, phone: +371 67010810, e-mail: asset@cbl.lv., e-mail of the data protection officer: gdpr@citadele.lv
• AAS “CBL Life”, Reg. No. 40003786859, registered office: 2A Republikas laukums, Riga, Latvia, LV-1010, phone: +371 67010129, e-mail: life@cbl.lv, e-mail of the data protection officer: gdpr@citadele.lv
• AS “CBL Atklātais pensiju fonds”, Reg. No. 40003397312, registered office: 2A Republikas laukums, Riga, Latvia, LV-1010, phone: +371 67010147, e-mail: pfonds@cbl.lv, e-mail of the data protection officer: gdpr@citadele.lv
• Limited Liability Company “Citadele līzings un faktorings”, Reg. No. 50003760921, registered office: 2A Republikas laukums, Riga, Latvia, LV-1010, phone: +371 67778777, e-mail: lizings@citadele.lv, e-mail of the data protection officer: gdpr@citadele.lv
• OU “Citadele Leasing and Factoring”, Reg. No. 0925733, registered office: 63/1 Narva mnt., 10152, Tallinn, Harjumaa, Estonia, phone: +372 7700000, e-mail: info@citadele.ee, e-mail of the data protection officer: gdpr@citadele.ee
• UAB “Citadele faktoringas ir lizingas”, Reg. No. 126233315, registered office: 13 K. Kalinausko Str., Vilnius, Lithuania, 03107, phone: +370 852219091, e-mail: lizingas@citadele.lt, e-mail of the data protection officer: dap@citadele.lt
• Limited Liability Company “Citadeles moduļi”, Reg. No. 400003397543, registered office: 2A Republikas laukums, Riga, Latvia, LV-1010, phone: +371 67778878, e-mail: citadeles.moduli@citadele.lv
• Limited Liability Company “Hortus Land”, Reg. No. 40103460961, registered office: 2A Republikas laukums, Riga, Latvia, LV-1010, phone: +371 67778000, e-mail: hortus@citadele.lv
• Limited Liability Company “Hortus Residential”, Reg. No. 40103460622, registered office: 2A Republikas laukums, Riga, Latvia, LV-1010, phone: +371 67778000, e-mail: hortus@citadele.lv
• Limited Liability Company “Hortus RE”, Reg. No. 40103752416, registered office: 2A Republikas laukums, Riga, Latvia, LV-1010, phone: +371 67778000, e-mail: hortus@citadele.lv

Which types of Personal Data do we process?

According to the purposes and to the necessary extent specified in the Terms and Conditions, we process the following sets (categories) of your Personal Data.

Set of Personal Data (categories)	Types and description of Personal Data
Your identification data	Your name, surname, personal identification code, date of birth, your photo.
Your private contact information	Address of place of residence, phone number, e-mail address.
Information regarding your evaluation as an applicant	Curriculum Vitae (CV), application letter and other documents required by legislation for particular position categories. Our written notes during a job interview, an audio recording or a video-conference during a remote job interview. Feedback from your previous employer(s). Information on you verified in publicly available registers (validity of an identity document, information on employment, in separate cases – data on debt history, absence of criminal records etc.). Information on a potential conflict of interest which may arise before entry into an employment relationship in Citadele, upon occupying a position in public administration (information on you and the status of a public officer of your relatives, degree of relatedness, positions in the status of a public officer during the last two (2) years, name of state or local authority, name of structural unit (division, unit, department), job title, date when duties were taken up and resignation date, date until which the position was occupied). Notification regarding recruitment results etc.
Information regarding your professional activity and education	Information included in your CV: work experience (employers), profession(s), position(s), occupation type(s), length of service; education, language skills, driving experience, additional education (training, courses, workshops, awarded certificates etc.) and other skills; participation in professional and other associations.
Information regarding the provision of communication and effective work organisation by Citadele	The Personal Data included in correspondence (applications, Consent to data processing etc.) and information produced and retained during communication (via phone and e-mail) in both hard copy and electronic form.
Personal Data of special categories	Legislation specifies Personal Data of special categories which we will process if the Processing thereof for the respective purpose is permitted by legislation. It is data of special categories revealing race or ethnic origin, religious or other beliefs, political views, health data, participation in trade unions, criminal records.